Accessibility Policy

1. Our Commitment

MeetingRoomGear.ca is committed to ensuring that our website is accessible to all users, including individuals with disabilities. We strive to meet the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA, as published by the World Wide Web Consortium (W3C).

We believe that everyone deserves equal access to information about professional AV equipment and meeting room solutions. Accessibility is an ongoing effort and we continually seek to improve the user experience for all visitors.

2. Accessibility Standard

This website targets conformance with WCAG 2.1 Level AA. This standard includes guidelines organized around four principles:

  • Perceivable — Information and user interface components must be presentable to users in ways they can perceive.
  • Operable — User interface components and navigation must be operable.
  • Understandable — Information and the operation of the user interface must be understandable.
  • Robust — Content must be robust enough to be interpreted reliably by a wide variety of user agents, including assistive technologies.

3. Measures to Support Accessibility

MeetingRoomGear.ca takes the following measures to ensure accessibility:

  • Include accessibility as a requirement in our website design and development process.
  • Provide alt text for all meaningful images.
  • Ensure sufficient colour contrast ratios for all text and interface elements.
  • Ensure all functionality is accessible via keyboard navigation.
  • Use clear, descriptive link text and avoid generic labels such as “Click here.”
  • Structure content with proper headings, labels, and landmarks for screen reader compatibility.
  • Avoid using colour as the sole means of conveying information.
  • Regularly test the site using automated tools and manual review with assistive technologies.

4. Known Limitations

While we strive for full WCAG 2.1 Level AA conformance, some areas of the website may not yet meet all criteria. These may include third-party content, embedded media, or legacy product documentation. We are actively working to identify and resolve these gaps on a prioritized basis.

5. Third-Party Content

MeetingRoomGear.ca may include content or tools provided by third parties (such as embedded videos, manufacturer documentation, or payment processors). While we endeavour to work with accessible third-party providers, we cannot guarantee the accessibility of content outside our direct control.

6. Feedback and Contact

We welcome your feedback on the accessibility of MeetingRoomGear.ca. If you experience any barriers to access, or would like to request content in an alternative format, please contact us:

We aim to respond to accessibility feedback within 5 business days.

7. Formal Complaints

If you are not satisfied with our response to your accessibility concern, you may contact the Accessibility Directorate of Ontario or file a complaint with the Human Rights Tribunal of Ontario under the Accessibility for Ontarians with Disabilities Act (AODA).

8. Policy Review

This policy will be reviewed and updated at least annually, or whenever significant changes are made to the website. The effective date at the top of this document reflects the date of the most recent review.